The quick and easy way to manage sign-in for schools
Automate student, staff, visitor and contractor sign-in to ensure your campus is safe and compliant
The quick and easy way to manage sign-in for schools
Automate student, staff, visitor and contractor sign-in to ensure your campus is safe and compliant
Schools
Streamline attendance and automate check-in on your school campus
Designed for Australian schools
We understand the importance of knowing who’s on campus at all times to keep your students and staff safe. Working closely with Australian schools, we’ve developed LoopKiosk to provide an all-in-one solution to automate sign-in for students, staff, visitors and contractors.
Check-in without staff supervision
Say goodbye to paper logbooks and the time-consuming process of validating documents when you use our school visitor management system. Create a professional visitor experience with a LoopKiosk in your reception area for fast and smooth check-in without the need for staff supervision. Free up reception staff to help students and make visitors feel welcome.
Integrate with Student Management System (SMS)
We’ve designed the LoopKiosk so it can be easily linked with your Student Management System to give you full visibility of student attendance. Student late arrival and early departure data automatically update your SMS to ensure you have accurate student attendance reports at all times.
Visitor Management System for Schools: Why It Matters
 School visitor management systems are more than just a digital sign-in sheet. They should provide the information you need in the face of unexpected incidents or emergencies. Knowing who is on campus in real-time can be the difference between a well-managed situation and chaos.
 Duty of Care: The core purpose of visitor management for schools is to help ensure the safety of students and staff. Automated entry processes with alerts for failed entries and real-time monitoring help ensure only authorised individuals are on campus.
Streamlined Operations: A digital school visitor management system replaces inefficient and incomplete manual logs. A self-serve, automated sign-in system ensures visitors can check in and out swiftly and frees up reception staff to help students.
Compliance & Reporting:Â Be compliant with a consistently applied sign-in process for everyone. Create streamlined entries for parents to create custom workflows with document validation or working with children checks for volunteers, contractors or any type of visitor.
Connect your Student Management SystemÂ
Automate student attendance record-keeping by connecting LoopKiosk to your Student Management System for accurate student information in real-time. Capture late arrivals and early departures and instantly update the roll.
In the case of an emergency, teachers can access a live evacuation report from a mobile device knowing every student has been accounted for. The result is a safer school campus.
Impress your visitors with quick sign-in
Make a powerful first impression with world-patented facial recognition technology for a personal touch to the sign-in process.Â
Customise the kiosk screen with schooling branding and welcome messages. Display mandatory messages or showcase special events when the LoopKiosk is not in use.
Then automatically notify the host for a professional, personalised welcome.
Impress your visitors with quick sign-in
Make a powerful first impression with world patented facial recognition technology for a personal touch to the sign-in process.Â
Customise the kiosk screen with schooling branding and welcome messages. Use the idle LoopKiosk for mandatory messages or showcase special events.
Then automatically notify the host for a professional, personalised welcome.
A safe and compliant campus
Have complete peace of mind with full visibility of who’s on campus in real-time, knowing every visitor, volunteer and contractor is compliant and students are safe.
LoopSafe simplifies contractor management, linking company licences, insurance and certificates to the employed contractor coming onto campus. Ensure individuals have current Working With Children Checks or certifications and receive automatic alerts when visitors fail to meet the entry criteria.
Easy integration with business systems
 Our purpose-built solution integrates with school business systems to maximise efficiency. Use LoopKiosk biometric check-in to accurately invoice student extra-curricular activity or automatically validate timesheets of contract staff.Â
For maximum security, connect your access control system to validate staff badges or key cards using face ID and ensure only authorised staff have access to staff rooms, office areas or other campus areas after hours.
Easy integration with business systems
 Our purpose-built solution integrates with school business systems to maximise efficiency. Use LoopKiosk biometric check-in to accurately invoice student extra-curricular activity or automatically validate timesheets of contract staff.Â
For maximum security, connect your access control system to validate staff badges or key cards using face ID and ensure only authorised staff have access to staff rooms, office areas or other campus areas after hours.
Features of Our Visitor Management Software for Schools
Designed specifically to meet the strict privacy requirements of Australian schools, the LoopSafe kiosk and browser-based web console is not just for registering visitors; it allows schools to handle all entry management in one place.
Compliant contractor management
To further ensure campus safety, our system includes contractor management capabilities. Validate Working With Children Checks and ensure contractors or their companies have current certificates and meet your entry criteria.
Secure staff sign-in process
Our system uses advanced facial recognition technology, for secure staff check-ins and a safe campus – even after hours. Integrate LoopSafe with the school access control system and ensure that staff cards can only be activated by the verified owner.Â
Integrate with rosters of time sheets and ensure quick, efficient and accurate clock-on for your sessional or contract staff.
Customisable to your needs
Every school has unique needs. The LoopSafe system is infinitely scalable and can be used at different locations on one campus or across multiple campuses. Whether you’re looking to integrate the system with your existing Student Management Software for student attendance or accurate billing of music lessons, our system has been designed to be flexible.
Zoe Milne – Co-Founder and Director, LoopSafe
Commitment to customers is one of our values. We’ve designed everything so it’s easy to understand, easy to use and easy to customise so they can make changes on the fly.
Why choose LoopKiosk for your school?
Fast check-in
Simplify the check-in process with our self-service LoopKiosk across one or multiple sites. Pre-register parents for teacher meetings or prospective student campus tours and make sign-in even quicker.
Face identification
Protecting the personal data of students is paramount for every school. Designed for Australian schools, our patented face ID technology means fast, secure and accurate sign-in while protecting students’ privacy.  Know who is on campus at any given time without taking or storing photos.
Temperature checks
Don’t put front-line staff at risk. Use the TGA-certified temperature sensor* for specific visitor types or turn it on to respond to changing government mandates. No calibration or maintenance needed.
Automated notifications
On-screen, SMS or email alerts – the choice is yours. Alert relevant staff if a person doesn’t meet all the requirements to sign in. From a high temperature or lapsed Working With Children’s Check to school security watch lists, LoopSafe makes it easy for staff to manage risk at the front door.
Screening questions
Customise your screening questions and apply them to contractors, volunteers, parents or visitors to always guarantee compliance. Make changes and roll them out across kiosks and campus locations with the touch of a button.
Document validation
Validate Working With Children Checks (WWCC), food handling certificates and any other documents to protect your students and ensure compliance. No need for staff to cite documents every visit. Simply store once-validated document details for regular visitors on the LoopSafe platform.
Student Attendance
Integrate with your Student Management System to sync student late arrival and early departure attendance records. Ensure all staff have access to real-time student data for accurate attendance taking, parent communications, emergency and evacuation procedures.
Why we’re different
One solution, many applications
We set out to design automated student attendance but realised that a complete entry management system was also needed for everyone coming and going from the school campus. The result? An all-in-one digital solution for students, visitors, contractors, staff that connects easily with your current systems.
Guaranteed security, unlimited flexibility
Centred around cutting-edge face ID technology for maximum privacy protection, our sign-in solution talks with every system that depends on reliable identification and attendance information. From Student Management Systems and access control to student activity invoicing and contractor timesheets, we work with you to identify time-saving integrations.
Why choose us?
Solutions
As your needs change, so do our solutions.
Our local team of engineers partner with you to continuously develop and improve system integrations, product features and flexibility.
Services
Our people are just as important as our technology. We have a 98% customer retention rate thanks to our unwavering commitment to our customers and locally delivered support.
Security
Our globally patented face ID technology is contactless, fast and secure.
No images are taken or stored and biometric information is de-identified and encrypted or the highest level of security.
Zoe Milne – Co-Founder and Director, LoopSafe