Elevating Visitor Management with LoopSafe
Secure. Easy to Use. Integrated. These are the defining features of a top-tier visitor management system. LoopSafe’s leading-edge technology ensures you can rest easy knowing that your visitor management is handled efficiently and effectively.
Our vision is to transform the way organisations handle their visitor management and we do it by delivering robust, automated systems that provide peace of mind for companies where compliance is critical.
Transform the visitor sign-in experience
Smart visitor management that’s fast, accurate and ensures compliance
Visitor Management
Welcome visitors with a quick and simple check-in experience
One solution for all industries
Our sign-in and visitor management system provides a digital solution for all industries and organisations to efficiently manage their visitors, staff, contractors and any other people needing to sign in across one or multiple locations.
Fully customisable
Go paperless and eliminate manual data entry with our flexible check-in solution. Create unlimited visitor types including volunteers, patients, students, contractors and members. Design multiple sign-in flows with different screening questions and set specific entry criteria.
Free up your staff
The self-serve LoopKiosk makes sign-in fast and simple, freeing up your staff to make visitors feel welcome and provide assistance when it’s needed. Automate check-in, quickly guide visitors through the process and ensure a professional sign-in experience for every visitor.
Our Visitor Management System Software: The smart and safe way to keep track of your visitors
Make signing in a breezeÂ
Our patented face ID technology is the next generation of biometric sign-in, delivering the highest form of security.
- Simplify and streamline your visitor sign-in process with our self-serve kiosk.
- Add flexible visitor types to create a customised check-in process for visitors, staff, contractors and more.
- A contactless option is available to reduce infection risk and a TGA approved temperature sensor can be activated to meet Australian health directives. (ARTG ID 376450)
LoopSafe is at the forefront of automating the time-consuming requirements of visitor management. Whether you operate in aged care, education, or any industry with a duty of care, we deliver a tailored visitor management solution.
Make a powerful first impression
Without the need for dedicated front desk staff, make your visitors feel welcome from the moment they step through the front door.
The self-serve kiosk is an extension of your business, greeting everyone with branded, custom messaging. Create a smooth sign-in experience without the long queues and wait times.
Additionally, Â meet your visitors promptly with instant notifications sent to hosts at sign-in and print visitor name badges for easy identification.
Keep everyone safe and ensure compliance
Customise the sign-in process for every visitor type with screening questions to ensure everyone is authorised to be on-site. Add health questionnaires and document validation to quickly check certificate currency or other documentation needed for compliance.
Automatically alert staff when a person doesn’t meet the criteria or is denied entry. The perfect solution for an unmanned reception areas or ensuring compliance for aged care.
Keep everyone safe and ensure compliance
Customise the sign-in process for every visitor type with screening questions to ensure everyone is authorised to be on-site. Add health questionnaires and document validation to quickly check certificate currency or other documentation needed for compliance.
Automatically alert staff when a person doesn’t meet the criteria or is denied entry. The perfect solution for an unmanned reception while ensuring compliance.
Use your data, your way
Have real-time visibility of who’s visiting when, where and why. At a glance the cloud-based web dashboard gives you up-to-date information who’s on-site. Access all your historic data for visitor volume insights or any other sign-in information with just a few clicks.
Sort and filter visitor check-in data at a moment’s notice and take the headache out of contact tracing and generating compliance reports.
Take control of emergency and evacuation procedures
Easily account for all people on-site in an emergency with evacuation reports at your fingertips. Manage safe and effective evacuations using our real-time dashboard, notify staff and provide access to evacuation reports on their mobile device in the case of a drill or an emergency.
Take control of emergency and evacuation procedures
Easily account for all people on-site in an evacuation with evacuation reports at your fingertips. Manage safe and effective evacuations using our real-time dashboard, notify staff and provide access to evacuation reports on their mobile device in the case of a drill or an emergency.
Link HR, timesheets, payroll and financeÂ
We’ve designed our all-in-one sign-in solution to communicate directly with your existing platforms such as rostering, timesheets, payroll, finance, HR and access control. Forget systems that don’t speak the same language. LoopSafe syncs visitor sign-in data across all your current visitor management software..
Improve your on-site security and integrate LoopSafe with access control to automatically activate visitor key cards with pre-set access rules.
Reinvent Access Control with LoopSafe
Need an extra layer of security for your premises? Improve your on-site security and integrate LoopSafe with access control to automatically activate visitor key cards with facial recognition and pre-set access rules.
We are for businesses and organisations that are responsible for the safety of people in their care.
Justin Mortera – Procurement Officer, Uniting AgeWell
The installation itself was easy and the team was really responsive when it came to customer support.
VISITOR MANAGEMENT
Why choose LoopKiosk to manage your visitors?
Fast check-in
Simplify the check-in process with a self-service LoopKiosk for one or multiple sites, featuring a touch-free mode as part of your infection control measures.
Face identification
Replace finger scanning with the next generation of biometrics. Patented face ID technology powers secure and accurate sign-in, that gets faster for your regular visitors such as contractors, school volunteers or family of aged care residents.
Connected Systems
Remove double handling of data, human error and time delays. Sync sign-in data with all your systems such as payroll, rostering, finance, clinical or student management systems for real time, accurate information across all business systems.
Temperature checks
Enjoy complete peace of mind thanks to our embedded, TGA-certified temperature sensor*.
Pre-book visitors
Save time and hassle with pre-booking feature and fast track visitor check-in on arrival.
Automated alerts
Alert staff instantly on their mobile device when a person is denied entry for a variety of reasons, including a document validation issue, high temperature reading or security notification.
Visitor badges
Automatically print visitor badges as the final step in the sign-in process so staff can easily identify unauthorised visitors on your premises.
Screening questions
Customise screening questions and document validation to guarantee compliance at all times. Roll out updates across all LoopKiosks instantly with just a few clicks.
Visitor Survey
Capture visitor sentiment at sign out for real time alerts and actionable insights to assist your delivery of a customer great experience.
Instant notifications
Automatically notify staff via email or SMS when their guests arrive to create a professional visitor experience.
Evacuation lists
Notify everyone on-site via SMS or email for a fast and smooth evacuation. Safety Officers, Fire Wardens and staff can access real-time evacuations lists on their mobile device and be confident that everyone is accounted for.
Integrations
LoopSafe is more than a visitor management system. Sync sign-in data with all your systems such as payroll, rostering, finance, clinical or student management systems to save manual handling and hours of staff time.
More Than a Visitor Management System
Elevate your Contractor Management Efficiency
LoopSafe offers more than just a visitor management system. Consolidate and streamline your contractor management process within our platform. Create contractors as a distinct visitor category, enabling a centralised and compliant contractor sign-in process without the need for a separate system.
Seamless integration with School Management Systems
Utilise our system not just for visitors, but for students too. Sync early departure and late arrival data seamlessly with your student management system, for real-time oversight of student attendance reports accessible from any mobile device..
Enhance Aged Care Safety and Compliance
Minimise the cost and complexities of multiple sign-in systems and use LoopSafe’s visitor management system for staff sign-in too. Adeptly designed for aged care facilities, tailored workflows for staff ensure a consistent, compliant, and efficient check-in process for all.
Our Industries
Our all-in-one visitor management system is suitable for any industry. LoopSafe is Australian, and our locally based solutions experts work with customers to tailor the LoopSafe system to their needs.
Industries we have worked with include:
Schools
Create a safe, compliant campus with our automated sign-in solution for staff, visitors and contractors that syncs with your student management system.
Aged Care
Safeguard your residents and facility with identity, health and compliance checks for staff, visitors and contractors with our easy all-in-one process.
Corporate
Automate sign-in for visitors, staff and contractors and strengthen workplace security by connecting face ID check with your access control system.
Integrations as easy as 1, 2, 3
We’re committed to designing a visitor management solution that’s known for its connectivity. From access control and workforce management to industry-specific management systems, we ‘get your system talking’ to maximise efficiency.
We’re continually expanding our list of integrations. Don’t see your software tools here?Â
Connect your workforce management system
Zoe Milne – Co-Founder and Director, LoopSafe
Commitment to customers is one of our values. We’ve designed everything so it’s easy to understand, easy to use and easy to customise so they can make changes on the fly.
The LoopSafe Difference
Solutions
As your needs change, so do our solutions.
Our local team of engineers partner with you to continuously develop and improve system integrations, product features and flexibility.
Services
Our people are just as important as our technology. We have a 98% customer retention rate thanks to our unwavering commitment to our customers and locally delivered support.
Security
Our globally patented face ID technology is contactless, fast and secure.
No images are taken or stored and biometric information is de-identified and encrypted or the highest level of security.
Want to see LoopKiosk in action?
Visitor Management System – FAQs
What is a visitor management system?
A visitor management system is a technology solution for organisations to manage access and track visitor entry and exit. It helps businesses digitise and streamline their check-in process, increase security, maximise efficiency, and meet compliance requirements.
Can you use a visitor management system for staff sign-in procedures?
While visitor management and staff sign-in serve distinct purposes, a comprehensive entry management system can serve both functions. This means businesses can the reduce cost and inefficiency of maintaining separate systems but retain the flexibility of customised workflows for both visitors and staff.
By investing in the right visitor management system, businesses can enhance their staff sign-in procedures without additional cost. The best systems will integrate with workforce management platforms and automate the staff sign-in process. Digital sign-in with face recognition replaces outdated pen and paper sign-in, validates staff identity and reduces timesheet errors.
How is the visitor sign-in experience transformed with visitor management solutions?
A digital visitor management solution, that revolutionises the visitor sign-in experience with a streamlined, and secure self-check-in process. Visitors are welcomed at the self-serve kiosk on arrival – removing the need for dedicated front desk staff and reducing queues. Facial recognition technology, used by LoopSafe is a smart, self-learning system, that makes the sign-in process quicker with every return visit.