Transform your contractor management process
Real-time dashboard and features to ensure workforce compliance 24/7
Accurate and fast staff sign-in
Integrated with your workforce management system
Single sign-in solution
Simplify your processes and unify your view of everyone on site. The LoopSafe solution integrates with your existing systems and can be adapted to suit the unique contractor compliance requirements of your business or industry.
Real-Time 24/7 dashboard
Know the compliance status of every contractor on site through a live dashboard and reports on your desktop or mobile device.
Safety and Compliance
Ensure compliance with workplace health and safety laws, and automatically alert staff when a contractor fails to meet any entry requirement.
Streamline contractor sign-in
Our patented face ID technology delivers a fast and accurate contractor sign-in. Unlike other sign-in systems, LoopSafe self-learning check-in becomes quicker and easier for contractors regularly coming on-site.
Save time with automation
Create a customised entry process for your contractors. From registration to validation of documents, the automated sign-in process gets contractors quickly on site.
Save time with automation
Create a customised entry process for your contractors. From registration to validation of documents, the automated sign-in process gets contractors quickly on site.
Stress-free compliance
Verify company or individual contractor compliance, insurance and certificates automatically as part of the sign-in process.
Deny entry when documents have expired, or receive alerts when vital information needs to be updated to ensure your site is safe and compliant.
Be prepared for audits or accreditation checks.
Take control of emergency and evacuation procedures
It’s critical in an emergency to know everyone’s whereabouts. Notify staff on-site in the event of an emergency or evacuation. Give your Safety Officers and Fire Wardens access to real-time evacuation lists from their mobile devices and have peace of mind that everyone is accounted for.
Have access to accurate staff sign-in and visitor sign-in logs for fast contact tracing in case of an incident.
Take control of emergency and evacuation procedures
It’s critical in an emergency to know everyone’s whereabouts. Send instant alerts and messages to all staff on-site in the event of an emergency or evacuation. Give your Safety Officers and Fire Wardens access to real-time evacuation lists from their mobile device and have peace of mind that everyone is accounted for.
Have access to accurate staff and visitor logs for fast contact tracing in case of an incident.
Link your access control system
Integrate LoopKiosk with your access control system and use the latest biometric recognition technology to activate contractor key cards for designated areas or unlock a door.
Facial recognition activation means you can be sure that only authorised contractors have access to your site – for peace of mind 24/7.
Zoe Milne – Co-Founder and Director, LoopSafe
Commitment to customers is one of our values. We’ve designed everything so it’s easy to understand, easy to use and easy to customise so they can make changes on the fly.
CONTRACTOR MANAGEMENT
More than a contractor safety management solution
One system for everyone who needs to sign-in
Customise the sign in process for unlimited people types – staff, visitors, contractors, volunteers, patients, students and more.
Integrations
Connect with HR, payroll, rostering and finance to automatically sync your staff data for accurate time and attendance.
Staff cards activation
Activate staff cards using face ID to verify staff members, ensuring unauthorised people cannot gain access. Automatically deactivate staff cards if employees forget to sign out.
Temperature checks
Choose to use the TGA certified temperature sensor* as part of the check-in process during winter and protect staff from influenza outbreaks. No need for out of the box calibration or on-going maintenance.
Customised screen messages
Quickly and easily create important on-screens messages as part of the sign-in process. Edit or add on-screen messages using the web dashboard and instantly roll out to every sign-in point.
Always compliant
Check certificates and any other documentation to be compliant and keep your workplace safe. Send automatic alerts when documents have expired or need updating.
Contactless sign-in
Do away with fingerprint scanning and use the LoopKiosk’s contactless mode for faster staff check-in. The go-to choice for situations where infection risk needs to be kept to a minimum.
Multiple site management
The web-based console is an easy-to-use dashboard providing a central view of who’s on the premises, for one or multiple sites. Quickly roll out messages and make changes to entry requirements from the central hub.
Reporting capability
Sort, filter and export accurate staff attendance data for contact tracing, audit evidence or incident reporting.
Transform your contractor process in 4 simple steps Â
Make sure every contractor that enters your site is fully compliant and not carrying a licence that is about to expire.
Checking documents, licences, insurance or any other credentials is a time-consuming task that can quickly consume valuable staff time without a smart and efficient management solution.Â
Checking documents, licences, insurance or any other credentials is a time-consuming task thatÂ
can quickly consume valuable staff time without a smart and efficient management solution.Â
Our customised contractor safety management process uses the same system as your visitors and staff so you have a centralised, real-time view of everyone on site.
Step 1 – Contractor Set Up
Gather information from contractors. Cite and verify all the documents needed to meet your entry requirements for a compliant site.
Step 2 – Reminders
When a contractor is nearing expiring, reminders can be displayed on the LoopKiosk.
Step 3 – Upload and Approve
New or renewed documents can be cited and verified by staff at the LoopKiosk. Documents can be uploaded and stored in the LoopSafe system.
Step 4 – Compliance
If a contractor attempts to come on site with incomplete or expired documentation their entry is denied, and staff are alerted.
How can we help your industry
We work closely with every customer to understand your unique needs and customise a solution to meet industry requirements.
Schools
Create a safe, compliant campus with our automated sign-in solution for staff, visitors and contractors that syncs with your student management system.
Aged Care
Safeguard your residents and facility with health, identity and compliance checks for staff, visitors and contractors with our easy all-in-one process.
Corporate
Strengthen workplace security and integrate automated sign-in with your access control system to protect your people, property and ideas.
Get more value from your contractor management system Â
Need a streamlined contractor management process? Don’t want another system to pay for and manage? Our contractor management software can be tailored to your industry regulations and business policies to ensure safety and compliance across one location or multiple sites.
Discover the versatility of our solution and use the same system for all your entry management needs. One system. One process.  One view of everyone on site.
 Explore our visitor management system and staff sign-in solutions for aged care, education or businesses of any size with a high duty of care.
Why wait? Explore a more flexible, ‘whole of business’ approach to contractor management today.
Integrations that work for you
Don’t add yet another system or piece of software that doesn’t talk to what you already use. LoopSafe is single sign-in solution for everyone you need to check-in, that seamlessly connects with your existing systems. No more manual processing, no more mistakes, no more conflicting data in different systems.
We love creating solutions that work and help make your processes simpler and faster. We are growing our integration partners. Get in touch to see how we can help if you don’t see the software you use.
Connect your workforce management system
Zoe Milne – Co-Founder and Director, LoopSafe
Commitment to customers is one of our values. We’ve designed everything so it’s easy to understand, easy to use and easy to customise so they can make changes on the fly.
The LoopSafe Difference
Solutions
As your needs change, so do our solutions.
Our local team of engineers partner with you to continuously develop and improve system integrations, product features and flexibility.
Services
Our people are just as important as our technology. We have a 98% customer retention rate thanks to our unwavering commitment to our customers and locally delivered support.
Security
Our globally patented face ID technology is contactless, fast and secure.
No images are taken or stored and biometric information is de-identified and encrypted or the highest level of security.
Contractor Safety Management – FAQs
What is contractor management?
Contractor management refers to the systematic handling of external workers and ensuring they comply with safety regulations and company policies before entering a facility or working on a project. Contractor management requirements will vary between industries and workplaces but can include credential validation, safety protocols and site induction.
How does a contractor management system help businesses?
A contractor management system streamlines the process of overseeing contractors and makes it easy for contractors to quickly complete sign-in and get to work. A contractor management system automates tasks like verifying identity, credential validation, and compliance checks and ensures contractors comply with company safety policies. By using an automated check-in system the contractor entry procedure is consistently applied to reduce legal risk and improve safety and compliance.Â
Is contractor management software necessary for small businesses?
While large enterprises benefit from contractor management software because of the volume of contractors they handle, small businesses can also gain significant advantages. All businesses, regardless of size must ensure contractor compliance and maintain rigorous safety standards. The right contractor management system can remove the need for staff to supervise the entry of all contractors – freeing them up for more productive work. Smaller businesses can leverage the cost of the contractor system by choosing one that can also be used for visitors and staff sign-in.
What are the key features of contractor management solutions?
Contractor management solutions typically offer a range of features including automated document checks, safety and compliance alerts, and integration capabilities with other business systems. Additionally, they might offer features like contractor onboarding, performance assessment tools, and reporting functions.
Every industry and organisation has different requirements but a contractor management system should improve safety by
- ensuring contractors adhere to local and industry-specific regulations, particularly for organisations operating in highly regulated sectors or with a high duty of care.
- allowing custom workflows for contractors, reducing manual tasks, and removing the need for dedicated staff supervision
- protecting sensitive information with robust data security, ensuring confidentiality and compliance
- integrating with other systems such as single door control or more complex access control systems.
- efficiently validating credentials at sign-inÂ
- sending real-time alerts to staff if entry requirements are not met